The highest 8 Once I Work alternate options of 2023
12 min read
You might have come throughout Once I Work in the event you’ve been searching for worker administration software program. It’s a preferred alternative for managers who wish to make their enterprise extra environment friendly by streamlining their scheduling and time monitoring duties.
However Once I Work has some drawbacks. In comparison with different choices in the marketplace, it has a restricted vary of options and integrations — so it won’t do all the things you want it to. Plus, it prices per worker, which suggests rising companies will discover their prices improve as they rent extra workers.
Our take? You may want an analogous platform with additional options and extra reasonably priced pricing. We take a look at the perfect Once I Work alternate options, together with prices, options, and greatest use circumstances, that can assist you take advantage of knowledgeable choice.
The perfect 8 Once I Work alternate options
- Homebase: Greatest all-in-one resolution for small companies
- Deputy: Greatest for customizable scheduling
- Sling: Greatest for time zone variations
- QuickBooks Time: Greatest for cellular workforces
- Paychex: Greatest for customized service
- ClockShark: Greatest for venture administration
- Paylocity: Greatest for firm tradition
- Buddy Punch: Greatest for monitoring distant staff
1. Homebase: Greatest all-in-one resolution for small companies
In case your concern is each Once I Work’s restricted options and its pricing, Homebase is your reply. With our sturdy free plan, you get entry to fundamental scheduling, time monitoring, and worker administration instruments. And that’s for as much as 20 crew members at one enterprise location.
Homebase additionally provides payroll, onboarding, and HR instruments in its paid plans. Which means you will get all the things you want in a single place and received’t should juggle a number of completely different functions. And since we provide a alternative of three paid plans and solely cost by location, we are able to match the finances of most small companies.
Scheduling
Amassing worker availability and writing timetables may be time-consuming. That’s why Homebase and Once I Work supply a variety of scheduling instruments to hurry up the method. You may:
- Have workers enter the hours they’ll’t work
- Auto-populate shifts based mostly on function, division, and availability
- Create and save templates for fast use
- Put up open shifts for crew members to assert
- Let workers swap and canopy shifts
Homebase’s scheduling device additionally requires fewer steps to arrange than Once I Work’s. Which may not seem to be an essential distinction, however it might prevent important time while you’re rushed off your ft and must make last-minute adjustments.
Time monitoring
Small companies with tight revenue margins want to avoid wasting each penny. Which means utilizing time monitoring software program like Homebase and Once I Work to accurately file hours and ensure you solely pay workers for hours they really labored. Each methods use GPS time clocks that mechanically confirm your crew’s location once they clock in and file their arrival instances.
However Homebase has a severe benefit over Once I Work as a result of it might prevent time and cash. As our platform has a built-in payroll characteristic, you’ll be able to mechanically sync your scheduling and timesheet information as an alternative of getting to modify between apps.
Payroll
Getting payroll proper is vital to creating a wonderful worker expertise and avoiding compliance points. Homebase offers a built-in accounting system that syncs with timesheets, mechanically calculates wages, and distributes paychecks. Our platform can calculate taxes and file them with all of the related authorities, too.
Homebase additionally integrates with eleven of the preferred payroll apps in the marketplace, together with QuickBooks, Gusto, and Paychex. Which means if you have already got an accounting system in place, you’ll be able to in all probability discover it on our listing and sync it with the remainder of your Homebase instruments.
Integrations
What makes Homebase an awesome Once I Work different is our bigger vary of integrations. We have now 32 within the following classes:
- Level of sale (POS)
- Payroll
- Enterprise instruments
- Job boards
This implies you should utilize Homebase with out giving up the platforms you already know and love. As an example, in the event you run a restaurant, you could be thinking about our integration with industry-specific software program like Restaurant365 to make the most of options like asset monitoring and tip fee.
Pricing
Not like Once I Work, Homebase provides a free plan with all the essential scheduling, time monitoring, and worker administration instruments. We even have three paid plans:
- Necessities for $24.95 month-to-month, for extra superior scheduling and time monitoring instruments.
- Plus for $59.95 month-to-month, for options like day without work and clock in controls and late alerts.
- All-in-one for $99.95 month-to-month, for the total vary of enterprise insights, labor value controls, and HR and compliance instruments, together with stay entry to certified human assets professionals.
Homebase payroll is accessible on a separate plan for $39 per 30 days plus $6 per worker. Bonus: Customers can save 20% on their general value once they join an annual plan.
2. Deputy: Greatest for customizable scheduling
Based mostly in Australia, Deputy is an worker administration platform that helps companies streamline scheduling, time monitoring, and communication. Its advanced instruments make it a preferred alternative for tech and engineering corporations that usually work on completely different initiatives with various timelines. With Deputy, customers can create customized schedules that take their deadlines, workers availability, and talent units under consideration. Nevertheless, small companies with easy operations like outlets and eating places could discover the difficult options to be a flip off.
Options
- Scheduling: Create timetables to fit your enterprise sort. Robotically fill shifts based mostly on availability, coaching, and labor prices.
- Time monitoring: Ask workers to make use of geofencing or facial recognition to clock into shifts. Then, approve timesheets individually or in batches.
- Compliance instruments: Obtain alerts when crew members method extra time or must take breaks. Additionally, get workers to substantiate they’ve arrived late or completed early and maintain a file to scale back disputes about inaccurate time entries.
Pricing
Deputy has a free 31-day trial and three paid plans. Scheduling and Time & Attendance are the identical value as a result of they provide the identical help, only for completely different options.
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- Scheduling for $3.50 per consumer per 30 days to entry auto-scheduling, templates, and break administration.
- Time & attendance for $3.50 per consumer per 30 days for timesheets, the time clock, and efficiency administration.
- Enterprise with customized pricing for corporations with over 250 workers.
You may mix the Scheduling and Time & Attendance plans for $4.90 per consumer per 30 days.
3. Sling: Greatest for time zone variations
Sling is a cloud-based worker administration platform that permits you to create schedules, observe hours, and talk with crew members. What makes it a worthy Once I Work different is its World Clock characteristic. This allows you to handle schedules throughout completely different time zones, making it an awesome possibility for worldwide companies. As an example, in the event you’re within the US, your worker is within the UK, and your shopper is in Japan, it’s simple to discover a assembly time that fits everybody. You’ll additionally keep away from getting confused and by chance penciling in workers or shoppers for calls at delinquent hours.
Options
- Scheduling: Determine whether or not to view and schedule shifts based mostly on workers’ native time or your individual time, so it’s simpler to see who’s obtainable for work.
- Time monitoring: Permit workers to clock out and in of labor utilizing their cellphones or flip a desktop gadget right into a kiosk.
- Crew communication: Use filters to message people, customized teams, or the complete crew.
- Activity administration: Write to-do lists for workers and obtain a notification once they’ve checked off each merchandise.
Pricing
Sling has a free plan with fundamental scheduling and communication instruments. Aside from that, it has two plans:
- Premium at $2 per consumer per 30 days for time monitoring, geofencing, and clock in controls.
- Enterprise at $4 per consumer per 30 days for reporting options and go away administration.
4. QuickBooks Time: Greatest for cellular workforces
QuickBooks is primarily an accounting software program that helps companies observe their bills and make transactions. Its vary of bookkeeping instruments has made it common within the IT and monetary providers industries, which regularly contain advanced transactions and reporting.
Nevertheless, certainly one of QuickBooks’ distinctive promoting factors is the placement monitoring system in its worker administration software program. This device makes it an excellent match for cellular workforces like supply crews or building groups who would possibly declare mileage or receives a commission for time touring. And since you’ll be able to examine what routes workers are taking or whether or not they’ve gone offsite, you’ll be able to confirm they’re working effectively.
Options
- Scheduling: Assign hours and particular jobs to every crew member.
- Time monitoring: Let groups clock in offsite. Additionally, obtain updates on folks’s places through GPS monitoring to confirm journey time and mileage.
- Payroll: Auto-calculate funds, switch wages on the identical day, and file taxes. Use QuickBooks’ 24/7 knowledgeable help for steering.
- Fee processing: Settle for funds with quite a lot of completely different playing cards and strategies.
Pricing
QuickBooks has 4 paid plans for its bookkeeping, fee processing, and HR options:
- Easy Begin for $30 per 30 days for fundamental accounting instruments
- Necessities for $55 per 30 days to entry invoice administration
- Plus for $85 per 30 days, which incorporates stock administration
- Superior for $200 per 30 days to get additional invoicing instruments, coaching, and workers bills
Worker administration options are additionally obtainable as separate plans:
- Payroll costs vary from $45 to $125 per 30 days
- QuickBooks Time has two plans for scheduling and time monitoring instruments, that are $20 per 30 days plus $8 per worker or $40 per 30 days plus $10 per worker
5. Paychex: Greatest for customized service
Typically, rising companies plateau when their wants turn out to be extra advanced, however they don’t have the finances for inner HR personnel and accountants. If that sounds such as you, contemplate an answer like Paychex. This platform can create customized plans to your particular context and provides knowledgeable recommendation on HR, compliance, and bookkeeping.
Moreover, Paychex’s advantages and insurance coverage administration options are good for low-turnover industries like construction and administration, the place workers profit most from long-term schemes.
Options
- Payroll: Automate taxes and payroll whereas specialists monitor compliance to make sure you don’t break federal, state, and {industry} legal guidelines.
- Time monitoring: Let workers clock into their shifts with biometric information like iris scanners and facial recognition to remove buddy punching.
- Advantages: Select from numerous advantages packages, together with medical insurance and retirement funds. Have workers self-enroll in the course of the onboarding course of to scale back administrative work.
- HR and compliance: Get knowledgeable recommendation on particular {industry} challenges.
Pricing
Paychex’s month-to-month paid plan begins at $39 plus $5 per worker.
6. ClockShark: Greatest for venture administration
Building and upkeep companies could recognize the cloud-based time monitoring system, ClockShark. Its activity administration and job pricing instruments are well-suited to the distinctive challenges of their industries. As an example, ClockShark allows you to observe labor prices by job, which suggests you’ll be able to have a number of initiatives underway however nonetheless know precisely how a lot to cost every shopper. This might prevent from aggravating disputes over payments and unfavourable suggestions.
Options
- Scheduling: Drag and drop the shifts and duties you wish to assign workers. Then, ClockShark will mechanically notify them through its app.
- Time monitoring: Let workers clock out and in from work wherever they’re. Additionally, arrange inquiries to ask them once they end a shift to examine they’ve accomplished all their duties.
Pricing
ClockShark provides two paid plans:
- Customary for $16 plus $7 per worker per 30 days for fundamental time monitoring instruments.
- Professional for $30 plus $9 per worker per 30 days so as to add clock out questions and departmental administration.
7. Paylocity: Greatest for firm tradition
Paylocity combines workers administration and expertise instruments to assist your enterprise run extra effectively and enhance work tradition. This has made it common with well being care and non-profit companies, which may be extra bodily and mentally demanding than different industries. As an example, burnout is common amongst healthcare staff, and tough circumstances could contribute to nonprofit staff’ low morale and depression. Paylocity’s worker expertise instruments assist you to uncover your crew’s particular challenges and promote a piece tradition that helps psychological well-being.
Options
- Scheduling: Create or edit shifts and your crew will obtain updates as you go.
- Time monitoring: Select from a variety of timekeeping strategies, together with picture seize, thermal scanning, and badge readers.
- Worker expertise instruments: Conduct surveys to find what crew members must get pleasure from their work. Additionally, encourage coworkers to reward one another for a job effectively carried out.
- Payroll: Automate paying wages and submitting taxes. Handle payroll in over 100 completely different international locations worldwide.
- Studying administration: Import ready-made coaching programs or construct your individual. Then, assign them to workers and observe their progress.
Pricing
Paylocity pricing isn’t available.
8. Buddy Punch: Greatest for monitoring distant staff
Buddy Punch is a time monitoring software program that’s designed for companies of all sizes. It’s particularly useful for corporations with desk-based clerical staff. The Buddy Punch time clock can measure the period of shifts for salaried staff and examine their IP deal with to confirm they’re at their workstation — not out and about. Which means you’ll be able to monitor the progress of freelancers and distant groups extra simply.
Options
- Scheduling: Assign shifts and immediately publish them to the Buddy Punch app.
- Time monitoring: Select from completely different clock in strategies, like QR codes, facial recognition, or passwords.
- Payroll: Sync your timesheet information with payroll and auto-calculate wages and tax funds.
Pricing
Buddy Punch offers three paid plans:
- Customary for $19 per 30 days plus $3.49 per worker to entry studies and break administration.
- Professional for $19 per 30 days plus $4.49 per worker for scheduling, templates, and further reporting instruments.
- Enterprise with customized pricing.
Payroll is a separate add-on that prices $39 per 30 days plus $6 per worker.
Why Homebase is the perfect all-around Once I Work different
Though Once I Work is without doubt one of the main worker administration options on the market, it’s not the perfect match for each small enterprise. It’s possible you’ll discover the shortage of important options and integrations prevents you from doing all the things it’s essential. And the cost per worker could make its prices too excessive or unpredictable.
If that is true for you, Homebase might be your greatest different. We provide all of the important worker administration incorporates a small enterprise may need:
Plus, we’ve partnered with a variety of integrations, so that you’re much more more likely to discover the setup that fits your enterprise the perfect.
Better of all, we have now versatile pricing, so you’ll be able to choose the choice that works greatest to your finances. Should you’re simply beginning out or have already got an accounting system arrange, there’s our sturdy free plan. But when your enterprise is well-established, we have now a alternative of three paid plans at aggressive charges that cost per location — so your prices received’t rise as you rent extra workers. Which means you’ll be able to keep on with your finances it doesn’t matter what, however nonetheless run your enterprise effectively.
**The data above is predicated on our analysis on Once I Work alternate options. All consumer suggestions referenced within the textual content has been sourced from impartial software program overview platforms, comparable to G2 and Capterra, in March 2023.
